Big Winter Workout 2026 Event Terms and Conditions

REGISTRATION 

1.    Registration for Big Winter Workout 2026 is free. If you are unable to take part in the challenge after completing your registration, no refund will be due.
2.    Participants must register via the Facebook registration form to be officially registered for Big Winter Workout 2026.
3. Participants must register individually to receive a FREE Big Winter Workout Technical top (while stock lasts)
4. Participants who have registered for three or more challenges without engaging in fundraising activities will not be eligible to receive any incentives.
5. You must be aged 16 or over to register for this event. If you are under the age of 18, we advise that you participate with a parent, guardian, or someone aged 18 or older.
6. We can only ship T-shirts to addresses within the United Kingdom. Unfortunately, we are unable to ship internationally due to high postage costs.
7. Crohn’s & Colitis UK is not responsible for technical faults, errors, or crashes during 
the online registration process. 

SAFETY 
1. Participants taking part in Big Winter Workout 2026 do so entirely at their own risk and are responsible for selecting safe and achievable activities to complete
2. By submitting a Registration Form, the participant confirms that, to the best of their knowledge and belief, they are healthy and fit to take part in the Event, understand and have considered and evaluated the nature, scope and extent of the risks involved, and have voluntarily and freely chosen to participate in the Event entirely at their own risk.
3. Crohn’s & Colitis UK understands that people of all levels of fitness are keen to support. Participants must acknowledge that participation in the Event involves physical activities and inherent risks and dangers of accidents, personal and bodily injury (including death) and property loss or damage. If they have any medical conditions that could be adversely affected by exercise, particularly a heart condition, or if they are in any doubt about their health, they must get clearance from their doctor before participating.
4. Crohn’s & Colitis UK will not be held accountable for any illness or injury sustained while participating in this event. 
5. It is advisable that participants have safe and appropriate equipment whilst participating in this event
6. It is strongly advised that all participants wear appropriate clothing and footwear and stay hydrated whilst participating. 
7. Crohn’s & Colitis UK does not provide any insurance, whether life or medical or liability, for any illness, accident, injury, death, loss and/ or damage that may arise in connection with the participation in the Event. Participants are advised to obtain such insurance themselves if required or desired.

FUNDRAISING
1. All funds raised by participants taking part in Big Winter Workout 2026, are raised for the sole purpose of benefiting Crohn’s & Colitis UK and those who receive the support from the services provided. 
2. Participants are encouraged to use their Facebook, Social Sync, JustGiving or GoFundMe Fundraising page to collect sponsorship for this event.
3. We welcome and encourage users to customise messages on fundraising pages and to leave comments when making donations; however, Crohn’s & Colitis UK is not responsible for the content of any fundraising page created for this event. 
4. Participants who raise £150 or more will receive a branded Big Winter Workout medal. To qualify for this gift, participants must have raised at least £150 in donations through their official fundraising page or paid in the equivalent amount
5. Medals will be sent to qualifying participants throughout the challenge to the address provided to Crohn’s & Colitis UK on sign-up.
6. A weekly top fundraiser competition will be run for all participants.  The top five fundraisers each week will receive a resistance band, a water bottle, and a skipping rope.  The competition will run from 3rd December 2025 to 6th February 2026 – (Terms and conditions apply)
7. Participants who raise £500 or more will receive a branded Big Winter Workout hoodie. To qualify for this gift, participants must have raised at least £500 in donations through their official fundraising page. Hoodies will be sent out throughout the challenge.
8. The Fundraising Regulator encourages all fundraisers to be familiar with the Online Fundraising Code of Practice

GIFT AID
1. Please ask all those who sponsor you to tick the Gift Aid box if eligible. Gift Aid increases the value of individual donations and sponsorship by 25p for every £1 donated at no extra cost to the donor. This means even more money goes to Crohn’s & Colitis UK. 
2. If you are a UK taxpayer, you are encouraged to claim Gift Aid when donating your own money to your fundraising page by ticking the Gift Aid declaration if eligible.
3. If you pay in money to your fundraising other than money you are donating to Crohn’s & Colitis UK personally (eg. Cash from collections, family members, ticket sales and any activity where you get something in return for your money) you cannot claim Gift Aid. 

PERSONAL DATA

1. We advise users to avoid posting personal information about themselves or someone else (eg. addresses, telephone numbers) when writing on a fundraising page.
2. All personal data that you are asked to provide when setting up a fundraising page and/or making a donation will be handled in accordance with our Privacy Policy.

3. We will also use your personal details to send you communications about the event.
4. By participating in this challenge and sharing pictures on our Facebook page, you agree that we may use these pictures for future marketing purposes. However, if you do not wish your pictures to be used in this way, please get in touch with us to let us know at fundraising@crohnsandcolitis.org.uk. We respect your privacy and will honour your preferences.
5. Participants are responsible for reading the terms and conditions and privacy policy for all third-party platforms, including Facebook.